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Executive Administrator (Accreditation) (Civil Service Vacancy)

Salary:

Directorate Pay Scale Point D1 ($163,925 per month to $179,425 per month)

Entry Requirements:

Candidates should either –

  1. (a)(i) have a first or second class honours bachelor’s degree in medical technology, health sciences, life sciences, chemistry, applied physics, material science, or engineering from a university in Hong Kong, or equivalent; and 12 years’ post-qualification experience in laboratory accreditation, testing or a related field with proven administrative ability [see Notes (1), (2), (3) and (4)];
    2. OR
  2. (a)(ii) be a Corporate Member of the Hong Kong Institution of Engineers of a relevant discipline admitted on or after 5 December 1975, or equivalent; and have 10 years’ post-qualification experience in laboratory accreditation, testing or a related field with proven administrative ability [see Notes (1), (2), (3) and (4)];
    3. AND
  3. (b) possess strong command of both written English and Chinese, and spoken English and Cantonese. Proficiency in Putonghua would be an advantage; and
  4. (c) have a pass result in the Basic Law and National Security Law Test (BLNST) [see Note (5)].

Notes:

  1. Candidates should mark clearly on their application forms the major and minor subjects studied in their bachelor’s degree courses. Candidates possessing additional qualifications (e.g. a higher degree in relevant subject) should include details in their applications.
  2. Candidates must list clearly the nature and relevancy of the post-qualification experience including full job titles and a brief description of each employment in a separate curriculum vitae (CV) with copies of supporting documents.
  3. Completed Application Forms, together with copies of (i) transcripts/ diplomas/ certificates or other document proof of academic and professional qualifications; (ii) letter/document indicating the relevant discipline(s) (if any); (iii) a full CV listing record of related present and previous employment with copies of supporting documents as mentioned in Note (2); and (iv) BLNST result (if any); should reach the contact address below on or before the closing date for application (The postmark date on the envelop will be regarded as the date of application).
  4. All qualifications (except Basic Law and the National Security Law) required should be obtained on or before the closing date for application. Qualification obtained after the application deadline will not be considered.
  5. All applicants for civil service jobs will be assessed on their knowledge of the Basic Law and the National Security Law. A pass result in the BLNST is an entry requirement for all civil service jobs. Only those candidates who have passed the BLNST will be considered for appointment. For candidates who have not taken the relevant BLNST or have not attained a pass result in the relevant BLNST at the time of application, they may still apply for the job and arrangements will be made for them to take the relevant BLNST during the recruitment process.

Duties:

An Executive Administrator (Accreditation) is deployed on :

  1. advising on the formulation of policies for the Hong Kong Accreditation Service (HKAS), including the Hong Kong Laboratory Accreditation Scheme (HOKLAS), the Hong Kong Certification Body Accreditation Scheme (HKCAS) and the Hong Kong Inspection Body Accreditation Scheme (HKIAS);
  2. administering, promoting and developing the HKAS, including the HOKLAS, the HKCAS and the HKIAS; and
  3. establishing and maintaining contacts with overseas accreditation schemes, and representing Hong Kong’s interests in international accreditation conferences.

Terms of Appointment:

A new recruit will normally be appointed on civil service probationary terms for three years. Upon passage of probation bar, he/she may be considered for appointment on the prevailing permanent terms.

Contact Address and Enquiry Tel. No.:

Human Resources Section, Innovation and Technology Commission, 47/F., High Block, Queensway Government Offices, 66 Queensway, Hong Kong. (Tel. 2867 5864)

Closing Date for Application:

3 January 2025

General Notes:

  1. Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
  2. As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
  3. Civil Service vacancies are posts on the civil service establishment. Candidates selected for these vacancies will be appointed on civil service terms of appointment and conditions of service and will become civil servants on appointment.
  4. The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
  5. The information on the maximum pay point is for reference only and may be subject to changes.
  6. Fringe benefits include paid leave, medical and dental benefits, and where appropriate, assistance in housing.
  7. Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
  8. It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to further shortlisting. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau’s website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
  9. Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the above contact address.
  10. Civil service vacancies information contained in this column is also available on the GovHK on the Internet at http://www.gov.hk and the Innovation and Technology Commission Homepage at http://www.itc.gov.hk.
  11. Towards the application deadline, our on-line system would likely be overloaded due to large volume of applications. To ensure timely completion of your on-line application, it is advisable to submit the application as early as possible.

How to Apply :

Application Forms [GF 340 (Rev 7/2023)] are obtainable from any Home Affairs Enquiry Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau’s website (http://www.csb.gov.hk).

The new version of application form for Government jobs G.F. 340 (Rev. 7/2023) has been in use with effect from 26 July 2023. Candidates who apply for Government jobs advertised on or after 26 July 2023 should use the new G.F. 340 (Rev. 7/2023). If candidates submit the old version form (G.F. 340 (Rev. 3/2013)), they will be required to fill in the new G.F. 340 (Rev. 7/2023) afresh and submit it within seven days upon request. If candidates fail to submit the new G.F. 340 (Rev. 7/2023) within the stipulated deadline, their applications will not be processed further.

Applications submitted in person or by post should reach the above contact address during office hours and before 17:00 hours of 3 January 2025. Please specify the title of the post being applied for on the envelope. Copies of the relevant transcripts/diplomas/certificates or other qualification documents and CV should be submitted together with the completed application forms. To avoid delayed or unsuccessful delivery of applications by post, please ensure that the correct address is clearly printed or written on the envelope and sufficient postage has been affixed before posting. Mail items bearing insufficient postage will not be delivered to this Commission and will be returned to the sender or disposed of by the Hongkong Post, where appropriate. Applicants will bear any consequences arising from paying insufficient postage. Applicants may also apply online through the Civil Service Bureau’s website (http://www.csb.gov.hk). Applications submitted by fax or e-mail will not be accepted.

For applicants who apply on-line, they should submit copies of the required supporting documents and a CV by post to the above contact address on or before 10 January 2025. The on-line application number should be quoted on the envelope and copies of the supporting documents.

If candidates fail to provide the supporting documents as required, their applications will not be considered. Applicants are encouraged to provide their e-mail addresses on the application forms. Candidates who are selected for recruitment examination/selection interview will normally receive an invitation (by e-mail or by post) in about ten to twelve weeks from the closing date for application. Those who are not invited for recruitment examination/selection interview may assume that their applications are unsuccessful.

Applications will NOT be considered if late, incomplete (e.g. without provision of copies of supporting documents and CV as required), submitted by fax or e-mail, not made in the prescribed form, or if it is not clear from your statement that you have met the entry requirements for this post.